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Gmail

Getting Started With Gmail

Prerequisites

• A Google account

In order to use Gmail with Ibexa Connect, it is necessary to have a Google account. If you do not have one, you can create a Google account at accounts.google.com.

Connecting Gmail to Ibexa Connect

To connect your Gmail account to Ibexa Connect as a Google Workspace user (formerly G Suite), follow the general instructions for Connecting to services.

If you are a @gmail.com or @googlemail.com user, you'll need to create an OAuth client on the Google Cloud Platform in order to obtain the Client ID and Client Secret.

For step-by-step instructions on how to create the OAuth client (and obtain the Client ID and Client Secret), refer to the Connecting Ibexa Connect To Google Services Using a Custom OAuth Client, or watch the video tutorial below.

To find out whether you are a G Suite user or @gmail user, please see the Google API restrictions (Do I have a G Suite account? question from the FAQ section) article.

Did You Know?

You can find more than 40 predefined Gmail sample templates at www.make.com/en/templatets.

Triggers

Watch Emails

Folder	Select the email folder you want to watch.
Filter type	Select the Simple filter option to filter emails by selected Criteria, or select the Gmail filter option to filter emails by entered Query.
Query	Use Gmail search syntax. E.g., to search for messages in the Social category that include an attachment, use category:social has:attachment. For more information, visit the Search operators you can use with Gmail page.
** Mark email message(s) as read when fetched **	Select whether or not you want to mark retrieved emails as read.
Maximum number of results	Set the maximum number of results that Ibexa Connect will work with during one cycle.

Actions

Send an Email

To	Enter the email address of the recipient(s) using the Add recipient button.
Subject	Enter the email subject.
Content	Enter the email content (message body). HTML tags are allowed.
Attachments	Add an attachment using the Add an attachment button. You can map a file from the previous modules. Set Content-ID (e.g., ii_jrc3r9mw1) if you want to attach inline images (embedded into content). You can put anything here, for example, "ii_jrc3r9mw1." This allows you to create an ID for the attachment, which you can then use in HTML like this: <img src="cid:ii_jrc3r9mw1"> More information about working with files.
Copy recipients	Add the copy recipient(s). (CC:)
Blind copy recipients	Add the blind copy recipient(s). (BCC:)

Create a Draft

Folder	Select the Gmail folder you want to create a draft in.
To	Enter the email address of the recipient(s) using the Add recipient button.
Subject	Enter the email subject.
Content	Enter the email content (message body). HTML tags are allowed.
Attachments	Add an attachment using the Add an attachment button. You can map a file from the previous modules. More information about working with files.
Copy recipients	Add the copy recipient(s). (CC:)
Blind copy recipients	Add the blind copy recipient(s). (BCC:)

Mark an Email as Read

Folder	Select the Gmail folder that contains the email.
Email ID (UID)	Enter or map the Email ID.

Mark an Email as Unread

Folder	Select the Gmail folder that contains the email.
Email ID (UID)	Enter or map the Email ID of the email you want to mark as unread.

Move an Email

Folder	Select the Gmail source folder that contains the email you want to move.
Destination folder	Select the Gmail target folder you want to move the email to.
Email ID (UID)	Enter or map the Email ID of the email you want to move.

Copy an Email

Folder	Select the Gmail source folder that contains the email you want to copy.
Destination folder	Select the Gmail target folder you want to copy the email to.
Email ID (UID)	Enter or map the Email ID of the email you want to move.

Delete an Email

Gmail Message ID	Enter or map the Email ID of the email you want to delete.
Permanently	Permanently removes the message instead of moving it to the trash folder.

Modify Email Labels

Gmail Message ID	Enter or map the Email ID of the email you want to delete.
Labels to add	Select the label you want to add to the selected email message.
Labels to remove	Select the label you want to remove from the selected email message.

Label to add and Label to remove fields load only user-created labels.

Iterators

Iterate Attachments

More information on Iterators can be found on the Iterator help page.

Source module	Select the module you want to iterate attachments from. You can further process attachments using Dropbox>Upload a file, for example*.*

Tips & Tricks

To insert your default signature and company logo into Gmail's Send an email module:

1. First, you will need to use the Watch emails module to retrieve an email that contains your signature and logo. Then, copy the HTML content from the output bundle as shown below:

2. Then, in the body field of the Send an email module, copy and paste the HTML content, or edit until you are left with a similar HTML code:

<div dir="ltr">
<div>
<div>
<div class="gmail_signature" dir="ltr" data-smartmail="gmail_signature">
<div dir="ltr">{{5.text}}</div>
<div dir="ltr">&nbsp;</div>
<div dir="ltr">Ibexa Connect.
<div>&nbsp;</div>
<div><img src="https://docs.google.com/uc?export=download&amp;id=1u7XHeheTZrg5T7f54lRlOX2COwtZYiwU&amp;revid=0B4M0OPcY34MDeko1L0pCYXNlc1RXN0szUFJMNjhMRmcyNXZrPQ" /></div>
</div>
</div>
</div>
</div>
</div>

3. After you have adjusted the code, proceed to map the text content in the body field from the relevant elements in the appropriate HTML field.

Troubleshooting

Failed to verify connection 'My Google Restricted connection'. Status Code Error: 400

Your connection has expired and is no longer valid. You need to reauthorize the connection.

This error affects non-Google Workspace accounts. For more details please refer to the Google OAuth documentation.

Solution

Reauthorize your Google connection.

1. Log in to Ibexa Connect.

2. Navigate to Connections.

3. Find your Google connection and click Reauthorize button.

To prevent the expiration of your Google connection, we suggest you to reauthorize the connection every week.

Troubleshooting

Failed to verify connection 'My Google Restricted connection'. Status Code Error: 400

Your connection has expired and is no longer valid. You need to reauthorize the connection.

This error affects non-Google Workspace accounts. For more details please refer to the Google OAuth documentation.

Solution

Reauthorize your Google connection.

1. Log in to Ibexa Connect.

2. Navigate to Connections.

3. Find your Google connection and click Reauthorize button.

To prevent the expiration of your Google connection, we suggest you to reauthorize the connection every week.