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Notifications

With real-time notifications you stay informed and can take appropriate actions immediately.

Notifications inform you about incoming assignments or requests, for example, when:

• another user invites you to preview their work
• when items are assigned for your review
• when another user requests that you release a lock
• when items are sent to trash

Access notifications

At the top of the main screen you can see a top bar. The top bar contains a notification icon. When you receive a new notification, a badge appears on the notification icon, with a number of notifications that require your attention, and a message appears on the screen to notify you of new notifications.

If you have already received notifications and didn't act on then, a number of notifications on the badge increases when you receive another one.

Click the notification icon to view a short list with the most recent notifications, arranged from newest to oldest. Here, you can click certain notifications in the short list to act on them, according to their originator's request.

You can click the three dots icon on the right side of each individual notification and mark it as read or delete it. You can also click Mark all as read to mark all notifications as read.

Informative notifications

Some notifications are informative only, and do not require your action. An example could be an information that scheduled publication of a content item has been cancelled.

View all notifications in Notifications screen

The short list holds a limited number of notifications. You can see all the notifications that you have received in the Notifications screen.

1. In the top bar, click a notification icon. Then, at the bottom of the short list, click View all notifications....

   Here, you can see a list of notifications, together with information about their status and arrival date and time.

   

   List pagination

   The list can take more than one screen. If it is so, you can click the arrows and numbers at the bottom of the screen to navigate the list.

2. Narrow down the list of displayed notifications by selecting one or more of the following filters:

   • Notification type: for example, content item review request
   • Status: unread or read
   • Date and time: start and end of date range within which the notification was received

   

3. Click Apply to confirm your choices.

4. To clear all the filters, click Clear filters.

Act on notifications

In the notification screen, you can act on the notification to fulfill the request of the originator.

To act on a notification, find it in the notifications list and click an icon next to the notification's date and time. Depending on the context, the icon can be called differently, for example, Go to content or Accept request.

Delete notifications or change their status

You may want to change the status of multiple or individual notifications in the Notifications screen, or even delete them completely.

1. Use filters to find the notifications that you want to delete or change their status.

2. To toggle the status of an individual notification, find it in the notifications list and, in its line, next to the notifications date and time, click an envelope icon.

3. To delete multiple notifications at once or mark them as read, in the Notifications screen:

   • select checkboxes next to notifications that you want to process
   • at the top of the list, click Mark as read or Delete.